Shadrack Ndegwa

Shadrack Ndegwa

I hold a Master of Business Administration (MBA) degree NEW PORT UNIVERSITY IN NEW JERSEY(Finance Option), CPA (K), CPS (K) and I am a registered member of both the Institute of Certified Public Accountants of Kenya (ICPAK) and the Institute of Certified Public Secretaries of Kenya (ICPSK) and have over twenty five (25) years of hands on experience in financial management, financial reporting, management of audit, management of financial risks, budgeting, execution of budgets and budget monitoring, formulation and implementation of policies, implementation of Government circulars, day to day administration and supervision of staff to ensure smooth flow of work. I am currently undertaking the business advisory and trainings in economics with various government institutions.

EXECUTIVE SUMMARY PROFILE

  • Over twenty five (25) years of progressive experience, over seven (7) years at Taita Taveta University as the Director of Finance and Acting Finance Officer; fifteen (15) years in International humanitarian and development organizations (Practical Action Eastern Africa Regional Office, Pathfinder International, Action Aid International and Compassion International); two (2) years at the Municipal Council of Malindi and over one (1) year in a private company.
  • Proficient in formulation and development of financial policies and procedures, managing systems and internal controls, financial management, financial accounting and reporting, Cash and Treasury Management, Audit and Risk management, Grant Management (having managed USIAD, DFID, EU, EC, Cordaid, Comic Relief, Big Lottery Fund and Waste Netherlands funding among others), Capacity building of staff and partner organizations, strategic business plans, administration and logistics, staff management, development and performance management.
  • Excellent working knowledge of Microsoft Office –Excel, Word, Access, Internet, Power Point.
  • Demonstrated capacity to manage competing priorities and in an environment that is dynamic and with strict deadlines.
  • Able to build strong professional relationships both internally and externally and offer technical support across the organization and to partners.
  • An effective communicator with excellent negotiation, leadership, planning and social skills that can build and maintain relation across and beyond organization.
  • Demonstrated capacity in decision making and problem solving.
  • A Nominated Member of ICPAK Coast Branch Executive Committee Public Finance and Taxation (Taita Taveta County) Sub-Committee.
  • ISO Trained Auditor.
  • Fluent in English and Swahili.

ACADEMIC HISTORY

  • September 2016 – University of Nairobi: Doctor of Philosophy (PhD) in Business Administration (Finance Option) – On-going.

✓ December 2011 – University of Nairobi: Master of Business Administration Finance option.

  • December 1995 – University of Nairobi: Bachelor of Arts in Economics and Sociology.

PROFESSIONAL HISTORY

  • December 2017–Certified Public Secretaries of Kenya – CPS (K).
  • A full member of the Institute of Certified Public Secretaries of Kenya – ICPSK (Membership No. 3515).
  • June 2008 – Certified Public Accountant of Kenya –CPA (K).
  • A full member of the Institute of Certified Public Accountants of Kenya –ICPAK (Membership No. 10342).

OTHER TRAININGS/SEMINARS ATTENDED

  • Training on preparation of Financial Statements for the year 2014/2015 and 2015/2016 by Deloitte – January 2016 and June 2016.
  • Internal Quality Auditing Course for Quality Management Systems by Kenya Bureau of Standards (KEBS) – ISO Auditor March 2015.
  • International Financial Reporting Standards (IFRS) Seminar by ICPAK –November 2014.
  • Public Finance Management Seminar by ICPAK –September 2014.
  • Forensic Audit Seminar by ICPAK – July 2014.
  • Public Benefit Organizations (PBOs) Conference on Risk Management and Governance by Erastus & Company Certified Public Accountants.
  • Training on USAID Rules and Regulations: Grants and Cooperative Agreements by Inside
  • Training on Governance Accountability by MS TCDC.
  • SUN Accounts User Training by Nex Tech Software Ltd.
  • Project Management.
  • Contemporary and International Conflict Management.
  • Management of middle management managers- Succession Planning, Coaching and
  • Peak Performance Strategies and team building.
  • Performance Management training by Artemis Transition Partners.
  • Anti-Fraud training.
  • Change Management.
  • Strategic Financial Management for NGOs: Managing for Financial Sustainability training by Mango.
  • Getting the Financial Management Message Across: A short course for Finance Trainers by Mango.
  • Leading Development Projects by British Council Kenya.
  • Gender Training.
  • Management Skills training in Leadership by the ACT Institute.

✓ Leadership training by Artemis Transition Partners.

  • Microenterprise Skills Development Training by the ACT Institute.
  • Participatory Monitoring and Evaluation training.
  • Staff Provident Fund Trustee Training by RBA.
  • Taxation, Staff Retirement and Investment Planning Training by Erastus & Co. CPA.
  • Effective Team Building Skills Training by the ACT Institute.
  • Training of Trainers course by the ACT Institute.
  • Business Communication Skills
  • Problem Solving and Decision Making Skills
  • Community Managed Disaster Risk Reduction

CAREER HISTORY

March 2018 strategic economic advisor

Duties                   :focusing mainly on financial management, financial reporting, audit

management, risk management and liaison with relevant Government Ministries, Banks, Auditors and other key stakeholders.

Dec 2014 to February 2020 Kenya school of government

Duties                               Focusing mainly on financial management, financial reporting,

audit management, risk management and liaison with relevant Government Ministries, Banks, Auditors and other key stakeholders.

Notable Achievements

  • Implementation of the Host to Host platform between the University ERP System server and the KCB Bank Ltd server to enable students’ fees to be automatically posted to their accounts immediately they pay fees at the bank.
  • Establishment of the Mpesa Till number 800666 for easy of doing business.
  • Strengthened systems and controls such as the Inspection and Acceptance Committee to ensure all goods and services procured by the University are properly scrutinized before being received and paid for to minimize procurement of air.
  • Transfer of students accommodation expenses from the University to the students, thereby saving the University quite some money.
  • Establishment of the Lipa Karo na Mpesa system of payment which ensures students, parents and guardians can pay fees through Mpesa pay bill number 522293.
  • Implementation of the Enterprise Resource Planning (ERP) System for efficient management of the University’s resources.

December 2011 to November 2014: Practical Action Eastern Africa Regional Office. Position: Finance and Administration Manager

Overall Scope of the Role:

Responsible for ensuring efficient, timely and accurate financial, administrative and logistical
support functions for Practical Action Eastern Africa Regional Office, ensuring compliance with

internal policies and procedures to safeguard Practical Action assets from loss arising from fraud, error or negligence.

Core Responsibilities

  • Strategic Management- Contribute towards achievement of the organization’s strategic development, implementation and annual operating plans.
  • Financial Management – Provide controllership function in order to ensure finances are managed according to policies and procedures and generally accepted accounting
  • Programme Development, Fundraising and Donor Grant Management – Provide financial support to programme staff as they design project proposal budgets and negotiate donor contracts and ensure full compliance to financial requirements of all donor contracts.
  • Budgeting, budget monitoring and Forecasting – Coordination of annual budgeting and forecasting in accordance with Practical Action guidelines and procedures in furtherance of the strategic plan implementation.
  • Financial Reporting – Ensure that financial reports are timely and accurate and are in accordance with the International Accounting Standards and the NGO and donor
  • Cash and Treasury Management – Ensure Practical Action Eastern Africa has sufficient cash within the head office and field offices to enable effective implementation of programme work and meet immediate obligations.
  • Risk Management – Prevent financial loss due to fraud or error by ensuring that assets are safeguarded and closely monitored and maintained through adequate internal control
  • Audit – Ensuring that financial statements and schedules are prepared for internal or external auditors as required, follow up and implementation of agreed recommendations by both internal and external auditors.
  • Staff Management, Development and Performance Measurement – Ensuring efficient and effective management of staff within the department taking into account staff skills and leave entitlements.
  • Partner NGOs -Assessment of the financial management capability of potential partner NGOs, including their internal control systems, documentation and capacity to report on expenditure before long-term relationships are entered into.
  • Liaison – Liaise with UK Office on all financial matters and ensure that the Regional Office is kept abreast and informed of financial developments within the Group, as well as maintaining a Kenya and any other external agencies or organizations.

Notable Achievements

✓ Successfully managed year end closure for financial years 2011/12; 2012/13 and 2013/14 and annual audits with full implementation of all audit recommendations.

  • Successfully reviewed the finance manual in line with the group manual and the travel & expense policy and had them approved by the Regional Management Team and rolled out to staff.
  • Successfully facilitated a training programme for all Finance and Admin Officers and HR focal persons in the respective country offices on support and services.
  • Providing constant mentoring and coaching to country Finance and Admin Officers.
  • Member of the Regional Management Team (RMT).
  • Successfully negotiated for a cost effective, all inclusive comprehensive medical evacuation cover for all staff.
  • Successfully negotiated for reasonable rent and steered the office move committee to move Practical Action from AAYMCA to its current office at Methodist Ministries Centre in Lavington.

April 2011 to November 2011:                            Pathfinder International

Position: Finance Management Specialist

Core Responsibilities:

I was involved with budget development and implementation, overseeing day-to-day administration, procurement of goods and services, accounting, grants management and financial reporting. I was also responsible for developing and managing sub agreements, quality assurance for consultancy contracts and payments, and submitting regular accounting and financial reports. On a daily basis I used to ensure compliance to organization policies and procedures and risk management by ensuring the internal control systems were strong and being adhered to.

Notable Achievements

  • Established systems and procedures for all field offices in the Coast region and ensured everything was running smoothly.
  • Set up bank accounts and Mpesa system of payment which ensured all workshop participants were paid through Mpesa.

April 2009 to March 2011:                                       Action Aid International

Position: Regional Coordinator –Coast Region.

Core Responsibilities

  • Planning, designing and implementing programmes that addressed the needs of communities especially poor and excluded people within the Coast region of Kenya. Managing organizational resources to minimize risks and ensure that the resources are utilized for the benefit of the target community.

✓ Recruitment, supervision and motivation of staff to improve performance and quarterly performance appraisal of staff to ensure staff remain relevant in their work. Twelve staff worked directly under my supervision.

  • Documentation and sharing of best practices to promote learning and fundraising. Notable Achievements
  • Established a one stop Gender Based Recovery Centre (GBV) at Taveta District Hospital in conjunction with Sauti ya Wanawake Taveta, Provincial Administration and the
  • Successfully finalized the Langobaya irrigation project in Malindi and officially launched it.
  • Successfully negotiated for reasonable office space and established Bamburi and Marafa field offices. Recruited staff and ensured full operations in place.
  • Successfully implemented the Ziwa La Ng’ombe Resource centre and Likoni Community Resource centre in Mombasa.
  • Successfully concluded the programme work in Kwale Development Initiative and closed
    the field office ensuring all assets and organization resources were fully accounted for.

August 2002 to March 2009:                                 Action Aid International

Position: Regional Accountant –Coast Region

Core Responsibilities

  • Handled all financial matters of the organization, payment approval, verification of all
  • Administration and Finance reports preparation.
  • Annual Planning & budgets preparation, implementation, performance evaluation ✓ Appraisal of support staff, Facilitation of external annual audit of the organization.
  • Preparation of annual returns to relevant bodies.
  • Preparation of management accounts and programme performance reports for the management team.
  • Monitored designated donor funds for sponsored projects budgets.
  • Assets management and inventory (stores) management.
  • Ensures compliance with all legal requirements, legal status and reporting.
  • Cash and Treasury management for the regional office and five field offices.
  • Capacity building of non-finance staff and partner staff in financial management. Other responsibilities:
  • A trustee to the Staff Pension Scheme.
  • A custodian of legal and organization’s documents in the region office.
  • A signatory to the organizational local bank accounts in the region office.
  • Induction of employees.

Notable Achievements

  • Streamlined the management of petty cash and ensured proper systems in place.
  • Enhanced the capacity of Programme Assistants to be able to prepare cashbooks and reconcile the bank accounts of the field offices.

August 1999 to July 2002:                                       Compassion International

Position: Accountant

Core Responsibilities

  • Verification of suppliers’ invoices, reconciling their statements, preparation of payment vouchers and processing their payments.
  • Budgetary control including the maintenance of consistent and updated budget monitoring reports for the various programmes and projects
  • Monitor and keep up-to-date valid records of staff travel, temporary and fixed (where applicable) floats; ensure timely and accurate accounting by float holders and posting accurately in the General Ledger.
  • Managed staff payroll; calculation of statutory deductions and remittance to relevant
  • Assets management and inventory (stores) management.
  • Reconciling of all bank accounts balances and cash balances.
  • Ensuring timely and accurate preparation, presentation and distribution of financial reports to the Management for approval and submission to the Head Office in Boston, USA using Great Plains Dynamics.
  • Maintain a reliable and efficient filing system for all financial documents/records.
  • Capacity building of non-finance staff and partners in Finance Management. Notable Achievements:
  • Successfully moved the financial reports rating for Compassion International Kenya from 50% to 95% for the three years I worked there and ensured favourable comparison within the group.
  • Maintained accurate staff work advance records and ensured timely surrender of

Notable Achievements

  • Established systems and procedures for all field offices in the Coast region and ensured everything was running smoothly.
  • Set up bank accounts and Mpesa system of payment which ensured all workshop participants were paid through Mpesa.